Ann Hohnadel

AIA Billing Specialist Procurement Manager

• Prepare and submit AIA progress billings and payment applications per contract terms.
• Review schedule of values (SOV) and ensure accurate allocation of costs.
• Verify and reconcile change orders, retainage, and lien waivers before invoicing.
• Collaborate with project managers and clients to resolve billing discrepancies.
• Maintain compliance with AIA contract documents and industry regulations.
• Track accounts receivable (AR) and follow up on outstanding payments.
• Utilize accounting software (e.g., QuickBooks, Sage, Procore) for invoicing and reporting.
• Ensure certified payroll reporting and documentation for government projects.
• Develop and execute procurement strategies to optimize cost and efficiency.
• Negotiate contracts with vendors, suppliers, and subcontractors for best pricing.
• Analyze purchase orders, RFQs, and RFPs to align with project needs.
• Ensure timely material and equipment procurement to prevent project delays.
• Monitor supplier performance and manage vendor relationships.
• Implement cost-saving initiatives without compromising quality.
• Ensure compliance with company policies, contracts, and industry regulations.
• Utilize ERP systems (e.g., SAP, Oracle, Procore) for procurement and reporting.

• Set up and negotiated contracts to obtain favorable pricing and delivery structures.
• Built relationships with vendors to negotiate ideal terms for purchases.
• Developed and strengthened supplier relationships.
• Evaluated internal needs and developed plans for maintaining optimal supply levels.
• Maintained current understanding of pricing structures, market conditions and trends in industry.
• Tracked purchase orders and followed up with vendors and carriers to support timely deliveries.
• Oversaw inventory control, accounting, and supply reports.
• Researched and identified potential new suppliers to increase vendor base.
• Established relationships with vendors and suppliers to streamline procurement operations.
• Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Executed record filing system to improve document organization and management.
• Scheduled office meetings and client appointments for staff teams.
• Created and maintained databases to track and record customer data.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Assisted development and implementation of new administrative procedures.
• Developed strategies to streamline and improve office procedures.
• Drafted correspondence and other documents for CEO and department heads in company's voice.

• Identified and resolved construction issues promptly to prevent delays.
• Communicated daily with vendors to keep project fully operational.
• Collaborated with contractors, architects, engineers, and public agencies to complete projects within timeline limitations and budget constraints.
• Supervised team of 12 construction workers to maintain productivity and quality of work.
• Developed and implemented quality control plan to guarantee highest standards of workmanship.
• Verified completed projects met approved time, quality, and cost estimates