Summary
Overview
Work History
Skills
Timeline
Generic

APHINYA SOUVANNASOUK

DULUTH

Summary

Accomplished Procurement and Project Management Assistant at HAO Systems Inc, adept in fostering vendor relationships and optimizing procurement processes. Demonstrated expertise in project management and administrative support, achieving significant cost reductions. Skilled in multitasking and problem-solving, with a proven track record of enhancing inventory management and streamlining operations for efficiency.

Overview

4
4
years of professional experience

Work History

Procurement, Project Management Assistant

HAO Systems Inc
10.2023 - Current
  • Developed strong vendor relationships for cost-effective procurement of parts and services.
  • Oversaw inventory management systems for equipment tracking and procurement.
  • Coordinated with finance department to reconcile invoices and payments, streamlining procurement cycle.
  • Identified opportunities to reduce lead times and improve inventory management.
  • Conducted regular research to identify trends and cost saving opportunities.
  • Generated reports on purchasing activities to support management decisions.
  • Generated reports, documents and analysis in teams for senior management review and approval.
  • Fostered strong relationships with strategic suppliers to secure preferential pricing and access to innovative materials.
  • Gathered cost and material data for accurate and up-to-date information on material and labor costs.
  • Prepared material orders to complete projects on time and within budget.
  • Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.


Administrator

Hao Systems Inc
10.2023 - Current
  • Provided exceptional customer service to both internal and external stakeholders through prompt response times and thorough issue resolution efforts.
  • Maintained accurate documentation of company policies and procedures for easy reference by all employees.
  • Maintained personnel records and updated internal databases to support document management.
  • Coordinate with Vendors such as Materials, Pricing, Lead time, and other relevant details.e,

Assistant Construction Manager and Procurement

Hansin E&C America LLC
03.2023 - 09.2023
  • Planned, monitored and analyzed project costs to meet financial goals.
  • Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
  • Developed and maintained project documentation for reliable records.
  • Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
  • Generated weekly and monthly status reports for helpful progress tracking.
  • Reduced project costs by identifying and implementing more efficient work processes.
  • Optimized resource allocation across projects by continuously evaluating workforce needs, equipment availability, and materials inventory levels.

Accounting Assistant

KB LINK, INC (DBA) YOUNCHANG USA
11.2022 - 03.2023
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
  • Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
  • Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
  • Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
  • Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.

Procurement Assistant

Samyoung America Inc
07.2021 - 09.2022
  • Provided purchase information to support budget planning, expenditures and financial commitments.
  • Organized distribution plans, delivery locations and technical specifications
  • Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
  • Conducted thorough market research to identify potential suppliers, leading to an expanded vendor network and more competitive quotes.
  • Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
  • Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
  • Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
  • Reduced purchasing costs with strategic negotiation tactics in collaboration with suppliers, resulting in significant savings for the company.
  • Provided exceptional customer service by resolving issues related to product availability or delivery in a timely manner.
  • Built and maintained professional relationships with clients and co-workers.

Skills

  • Paperwork preparation
  • Document coordination
  • Tracking spreadsheets
  • Administrative support
  • Project management
  • Research
  • Documentation management
  • Multitasking
  • Problem-solving
  • Time management abilities
  • Supplier relationships
  • Purchase order preparation
  • Technical understanding

Timeline

Procurement, Project Management Assistant

HAO Systems Inc
10.2023 - Current

Administrator

Hao Systems Inc
10.2023 - Current

Assistant Construction Manager and Procurement

Hansin E&C America LLC
03.2023 - 09.2023

Accounting Assistant

KB LINK, INC (DBA) YOUNCHANG USA
11.2022 - 03.2023

Procurement Assistant

Samyoung America Inc
07.2021 - 09.2022

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APHINYA SOUVANNASOUK