Christa Minak
Winder,GA
Summary
Bookkeeping and Administrative Support Professional: Energetic and enthusiastic administrative assistant and office staff member with 8+ years experience in community outreach and networking, office management, and administrative support to department directors, medical office employers and academic leaders. Excellent in internal and external communications while maintaining a professional attitude and sense of purpose. Highly skilled in the use of office equipment, Microsoft Applications, and inputting/ managing demographic data of a diverse population. Proficient in data management/ organization and running queries/ reports, computer usage, and general clerical work. Willing and able to learn new policies/ procedures quickly and posses a desire to learn and grow professionally.
Overview
16
16
years of professional experience
Work History
Bookkeeper/Administrative Assistant
Barrow County School System
04.2023 - Current
- Managed school and district funds for location, under the supervision of the principal.
- Adhered to the School Activity Guidelines.
- Made disbursements (includes paying all invoices billed to school in a timely manner).
- Ensured that all disbursement requests are signed by the authorized sponsor and all checks are signed by the principal.
- Posted all transactions daily from receipts and disbursements; balances same daily.
- Reconciled bank statement monthly.
- Submitted financial reports (signed by the Principal) to the Central Office as directed (Monthly).
- Maintained current financial books, which are available upon request for audit.
- Completed payroll for employees and maintained detailed records of procedures.
- Responsible for price research, gathering, compiling and ordering student/teacher supplies, materials upon approval from Principal to purchase.
- Collected fine/debts to clear student records (corresponding and documenting with parents relative to returned checks, lost textbooks, etc.
- Oversaw logistics for event planning.
- Answered phones, took messages, called students to office when necessary, assisted visitors at counter, and directed visitors to various parts of the building when appropriate.
- Maintained required confidentiality.
- Served as the liaison for Human Resources with Employee Benefits, FMLA, Workers Comp Representative.
- Served as Notary Public for school.
- Demonstrated prompt and regular attendance and the ability to adapt to an extended / flexible work schedule.
Administrative Secretary
Barrow County School System
07.2020 - 04.2023
- Assistant to Assistant Principal
- Mentor Coordinator
- Partners in Education Coordinator
- Managed administrative, staff, student calendars and coordinated all events within parameters of availability
- Planned and executed school-wide functions / fundraisers and events including cost research, purchasing, logistics, schedules, third-party vendors
- Assisted with and handled tracking staff absences and arranged coverages with third-party substitution company (ESS / Frontline)
- Assisted with report building and data compilations for various department chairs
- Managed all external communications via Remind, Parent Link, and social media and internal communications with school staff
- Worked with bookkeeper in purchasing and planning teacher appreciation / staff morale events, purchase requisitions, and counting / verifying monies collected
- Assisted with the organization, implementation and on-going progress of staff committees and student clubs
- Assisted with BOY and EOY checklists regarding building keys, furniture and technology inventory
- Handled Google to Microsoft transfer, updated school-wide documents, digital media, and administrative document creation
Community Outreach Coordinator
YMCA Of Georgia's Piedmont
03.2015 - 01.2022
- Provided administrative support to a diverse group of department directors
- Maintained a working knowledge of facility management software (Daxco) to include at a minimum 6,000 membership units
- Enrolled new members into the facility, updating demographics as as needed, added and deleted individual units, and maintained quality checks and balances on all memberships
- Responded to inquiries and requests from internal and external members of the community in regards to memberships, networking opportunities, and social engagement
- Created reports based on department and marketing needs by software generation or by hand
- Engaged members in member-exclusive and community-wide events, offered volunteerism opportunities and the ability to give back to the county
- Performed administrative and clerical duties as needed for the Front Desk and Community Outreach departments by scheduling meetings, coordinating events, preparing budget reports, etc.
- Managed community outreach program including EOY budget planning, purchasing, collecting invoices and record maintenance
- Coordinated schedules and events for multiple department directors by maintaining and updating business calendars.
Registration Associate
Children's Healthcare Of Atlanta
09.2019 - 04.2021
- Interviewed patients and families to obtain demographic / financial information and ensured all necessary questionnaires / forms were completed according to pre-determined requirements by government or regulatory agencies
- Served as a liaison between patient and department staff by informing patients and families of procedures / delays, answered questions, offered assistance, relayed messages, and other services that patients and families required
- Initiated and performed administrative duties to ensure efficient daily business operations, including participated in the office / department opening / closing procedures, assisted with maintaining, ordering, and restocking front office supplies, and received / distributed mail
- Assisted Supervisor and/or Manager with development of staff by: being available to teammates, acted as a resource to help complete complicated / complex tasks, provided on the job training to team, and searched for opportunities to become actively involved in staff workflow and development
- Collaborated with Appeals department to overturn claims denial
- Provided other registration, clerical, and billing support as required, including scheduling, chart creation, charge entry, scanning, and POS collections.
Unit Secretary
Emory Johns Creek Hospital
11.2009 - 03.2011
- Maintained a clean and organized work area to better serve patients, their families and attending physicians
- Data entry to include physician orders, pharmacy and lab requests, and patient scheduling
- Assisted patient care technicians with routine vitals and patient care as needed
- Organized and maintained insurance claims, appeals and other information for processing.
Education
Associate's Degree - Business Administrative Technology
Gwinnett Technical College
Lawrenceville, GA01.2012
College Core Courses - undefined
Gainesville State College
Oakwood, GA01.2012
High School Diploma - undefined
Hope Christian Academy
Winder, GA06.2004
Skills
- Customer Service Oriented
- Problem Solving
- Communication
- Task Delegation and Support
- Event Planning
- Microsoft Office Certificate
- General ledger maintenance
- A/P and A/R
- Exceptional organization
- Superior attention to detail
- Time tracking
- Staff education and training
Timeline
Bookkeeper/Administrative Assistant
Barrow County School System
04.2023 - Current
Administrative Secretary
Barrow County School System
07.2020 - 04.2023
Registration Associate
Children's Healthcare Of Atlanta
09.2019 - 04.2021
Community Outreach Coordinator
YMCA Of Georgia's Piedmont
03.2015 - 01.2022
Unit Secretary
Emory Johns Creek Hospital
11.2009 - 03.2011
College Core Courses - undefined
Gainesville State College
High School Diploma - undefined
Hope Christian Academy
Associate's Degree - Business Administrative Technology
Gwinnett Technical College
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