Ebony Brooks
Atlanta
Summary
Highly organized and detailed-oriented Executive Assistant with more than 21 years experience supplying thorough, organized Accounting and Administrative support to the City of Atlanta. In addition, a dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet Departmental goals.
Overview
13
13
years of professional experience
Work History
Executive Assistant
City of Atlanta Department of Transportation
03.2024 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Researched and analyzed routine administrative projects.
- Serves as liaison for the Administration Department by negotiating and resolving significant issues.
- Provides follow-up to assignments given to members of management team by the Department Head.
- Participates and assists in the development and administration of assigned department budget; performs related duties and fulfills responsibilities as required.
Purchasing Specialist
City Of Atlanta- Department Of Transportation
05.2023 - Current
- Utilized Oracle I-Cloud software to order, track and submit invoices for ATL DOT.
- Updated database and Excel with vendor payment details and payment information to maintain organization and for manager review.
- Review contracts with vendors, securing best prices and terms for materials, equipment and services.
- Maintained effective and dynamic communication, collaboration, and intelligent questioning skills amongst colleagues and vendors.
- Managed time efficiently in order to complete all tasks within deadlines.
- Provide accurate and up-to-date records of procurement procedures to the Purchasing Specialist Lead.
- Proved successful working within tight deadlines.
Accountant Technical Specialist, Sr
City of Atlanta, GA
02.2017 - 10.2021
- Review, Audit and Process I-Expense reports for City of Atlanta Employees Travel and other Expense reimburseable costs
- Provided necessary information related to the City of Atlanta expense reimbursement and travel policy via trainings, meetings upon request, telephone and email
- Support the City of Atlanta Accounts Payable team during fiscal year-end close as needed in multiple areas
- Managed City of Atlanta Employee City wide which required attention and effective communication in a timely manner
- Produced monthly I-Expense and Travel portal analysis reports upon Departmental Manager Requests
- Maintained, updated and trained employees of the understanding and complete knowledge of the payment processeses that apply for confirming and also approving expense reports for approval.
Accountant Technician Specialist
City of Atlanta- Mayor's Office of Cultural Affairs, GA
07.2016 - 02.2017
- Performed monthly reconciliation reconciliation of open purchase orders for the Mayors Office of Cultural Affairs
- Monitored, Reviewed and Created Purchase Orders for performers and vendors for the yearly Atlanta Jazz Festival and other Office of Cultural Affairs events
- Generated weekly, quarterly, monthly and yearly reports on purchasing operations
- Balanced Accounts recieveable and accounts payable records
- Types, files, posts ledger, expenditure transactions, and general journal entries
- Negotiated pricing with vendors regarding billing and marketing procedures
- Performed accounts receiveable duties including invoicing, researching chargebacks, discrdiscrepancies and reconciliations
- Assists in resolutions of outstanding invoice problems from past due accounts
- May place calls or messages to vendors with unresolved account issues.
Accountant Technician
Department, GA
04.2012 - 07.2016
- Successfully implemented new processes to encourage continuous improvement with Outstanding recievables
- Researched and resolved accounts receivable discrepancies
- Created monthly reports for accounting receivables
- Reconciled discrepancies within the accounts general ledger
- Monitored payments due from clients and promptly contacted clients with past due payments
- Computed taxes owed by calculating accurate penalty and fees
- Maintained 100% accuracy in calculating penalties and interest
- Composed effective accounting reports summarizing accounts receivable data
- Maintains databases by entering, updating, and retrieving data as well as formatting generating reports.
Education
Business Administration
Miles College
Fairfield, AL06-2005
High School Diploma -
Frederick Douglass High School
Atlanta, GA.08-2002
Skills
- Customer service, Time management, Communication skills, Microsoft office, Computer literacy
- Procurement Operations
- Administrative Support
- Financial Administration
- Workflow Processes
- Financial Transactions
- Data Organization
- Compiling Statistics
- Data Integrity
- Executive support
- Meticulous attention to detail
Timeline
Executive Assistant
City of Atlanta Department of Transportation
03.2024 - Current
Purchasing Specialist
City Of Atlanta- Department Of Transportation
05.2023 - Current
Accountant Technical Specialist, Sr
City of Atlanta, GA
02.2017 - 10.2021
Accountant Technician Specialist
City of Atlanta- Mayor's Office of Cultural Affairs, GA
07.2016 - 02.2017
Accountant Technician
Department, GA
04.2012 - 07.2016
Business Administration
Miles College
High School Diploma -
Frederick Douglass High School
Similar Profiles
Shelia PittsShelia Pitts
Sr. Administrative Assistant at City Of Atlanta - Atlanta Police DepartmentSr. Administrative Assistant at City Of Atlanta - Atlanta Police Department
Leonard MerrittLeonard Merritt
Correction Officer at City Of Atlanta Department Of CorrectionsCorrection Officer at City Of Atlanta Department Of Corrections
Anthony WilliamsAnthony Williams
CDL Class B Driver / Commissioning Vehicles at City of Atlanta Department of Public WorksCDL Class B Driver / Commissioning Vehicles at City of Atlanta Department of Public Works
Anthony D. SantosAnthony D. Santos
FOH Supervisor at PlantaFOH Supervisor at Planta
Tyler JamesTyler James
Marketing & Events Coordinator at Paloma St. JamesMarketing & Events Coordinator at Paloma St. James