Hanna Houle
Atlanta
Summary
Detail-oriented and proactive Executive Assistant with a strong background in executive support, project coordination, and operational efficiency. Proven success in managing complex calendars, organizing high-level meetings, and preparing strategic communications. Adept at handling confidential information, fostering cross-functional collaboration, and ensuring seamless day-to-day operations for executive leadership.
Overview
8
8
years of professional experience
Work History
Project Coordinator
Boldyn Networks
10.2024 - Current
- Spearheaded the development and rollout of an internal training initiative that supports employee development goals across project teams.
- Implemented a Salesforce calendar management tool for a Fiber to the Home Project on US military bases improving coordination and milestone tracking for over 4,000 homes.
- Manage and curate executive-level project decks for large-scale projects including our multi-year BART Fiber connectivity project.
Executive Assistant to the COO
Boldyn Networks
03.2022 - 10.2024
- Coordinate COO’s complex scheduling and calendar management, travel logistics and activities.
- Created and distributed detailed meeting agendas tailored to COO's priorities and objectives.
- Acted as primary liaison between the COO and internal/external stakeholders.
- Coordinate special projects for COO’s direct reports such as office rebrand projects for 3 US offices, out of town company offsites and local events for staff.
- Oversee and maintain office equipment, identify needs, and acquire supplies, manage vendor relationships, and coordinate food deliveries for the Atlanta and Oakland Offices.
- Oversee visitors and new hires to the office to ensure friendly, personal experience.
Executive Assistant to the CEO
Innovien Solutions
08.2021 - 03.2022
- Provided administrative support to the CEO and President by overseeing heavy calendar management, travel arrangements, and expense reports.
- Improved communication between management and cross functional teams by implementing performance management platform and leading internal meetings on behalf of CEO.
- Provided supervision and accountability on complex projects including property management, data migration, and internal reporting.
Investment Analyst
Arden Trust Company
07.2020 - 08.2021
- Engaged and supported clients in the trust administrative process.
- Executed responses to regulatory inquiries, consistently keeping funds managed according to strict requirements.
- Respond to incoming requests from internal and external customers including research and problem solving, entering data into contact management system and providing timely follow-up communication.
Office Manager
Arden Trust Company
08.2019 - 07.2020
- Clerical support to five Trust Officers including database management and record keeping.
- Implemented and monitored customer service standards for consistent interactions with guests.
- Managed master office calendar covering appointments, meetings, and travel.
Owner Operator
Every Day Market
03.2018 - 08.2019
- Drove Every Day Market operations from construction and start up to ~$1,000 per day of sales.
- Manage the payroll, schedule, and interpersonal dynamics of five employees.
- Order for and stock the market based on cycle inventories and customer interest.
- Collaborate with out of state investors to create cost effective solutions for market sales and demand.
Project Manager
Field Day
03.2018 - 08.2019
- Handled all administrative support for licensing, permits, and zoning.
- Onsite contact for all construction and vendors.
- Set deadlines, assigned responsibilities, and monitored progress of project.
- Coordinated with architect and engineers to redesign restaurant space.
- Organized private restaurant buy outs by working directly with the guests, develop personalized menus, communicate specific service to staff, and develop floor plans.
- Developed front of house employee training manual that served as reference for new hires.
Education
Bachelor of Arts - Sociology
Flagler College
St. Augustine, FL12.2014
Skills
- Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Project Management Tools (Visio, Salesforce, Onevizion)
- Event Planning and coordination
- Travel coordination (domestic/international)
- Discretion and confidentiality
Timeline
Project Coordinator
Boldyn Networks
10.2024 - Current
Executive Assistant to the COO
Boldyn Networks
03.2022 - 10.2024
Executive Assistant to the CEO
Innovien Solutions
08.2021 - 03.2022
Investment Analyst
Arden Trust Company
07.2020 - 08.2021
Office Manager
Arden Trust Company
08.2019 - 07.2020
Owner Operator
Every Day Market
03.2018 - 08.2019
Project Manager
Field Day
03.2018 - 08.2019
Bachelor of Arts - Sociology
Flagler College