Summary
Overview
Work History
Education
Skills
Timeline
Generic

Hanna Houle

Atlanta

Summary

Detail-oriented and proactive Executive Assistant with a strong background in executive support, project coordination, and operational efficiency. Proven success in managing complex calendars, organizing high-level meetings, and preparing strategic communications. Adept at handling confidential information, fostering cross-functional collaboration, and ensuring seamless day-to-day operations for executive leadership.

Overview

8
8
years of professional experience

Work History

Project Coordinator

Boldyn Networks
10.2024 - Current
  • Spearheaded the development and rollout of an internal training initiative that supports employee development goals across project teams.
  • Implemented a Salesforce calendar management tool for a Fiber to the Home Project on US military bases improving coordination and milestone tracking for over 4,000 homes.
  • Manage and curate executive-level project decks for large-scale projects including our multi-year BART Fiber connectivity project.

Executive Assistant to the COO

Boldyn Networks
03.2022 - 10.2024
  • Coordinate COO’s complex scheduling and calendar management, travel logistics and activities.
  • Created and distributed detailed meeting agendas tailored to COO's priorities and objectives.
  • Acted as primary liaison between the COO and internal/external stakeholders.
  • Coordinate special projects for COO’s direct reports such as office rebrand projects for 3 US offices, out of town company offsites and local events for staff.
  • Oversee and maintain office equipment, identify needs, and acquire supplies, manage vendor relationships, and coordinate food deliveries for the Atlanta and Oakland Offices.
  • Oversee visitors and new hires to the office to ensure friendly, personal experience.

Executive Assistant to the CEO

Innovien Solutions
08.2021 - 03.2022
  • Provided administrative support to the CEO and President by overseeing heavy calendar management, travel arrangements, and expense reports.
  • Improved communication between management and cross functional teams by implementing performance management platform and leading internal meetings on behalf of CEO.
  • Provided supervision and accountability on complex projects including property management, data migration, and internal reporting.

Investment Analyst

Arden Trust Company
07.2020 - 08.2021
  • Engaged and supported clients in the trust administrative process.
  • Executed responses to regulatory inquiries, consistently keeping funds managed according to strict requirements.
  • Respond to incoming requests from internal and external customers including research and problem solving, entering data into contact management system and providing timely follow-up communication.

Office Manager

Arden Trust Company
08.2019 - 07.2020
  • Clerical support to five Trust Officers including database management and record keeping.
  • Implemented and monitored customer service standards for consistent interactions with guests.
  • Managed master office calendar covering appointments, meetings, and travel.

Owner Operator

Every Day Market
03.2018 - 08.2019
  • Drove Every Day Market operations from construction and start up to ~$1,000 per day of sales.
  • Manage the payroll, schedule, and interpersonal dynamics of five employees.
  • Order for and stock the market based on cycle inventories and customer interest.
  • Collaborate with out of state investors to create cost effective solutions for market sales and demand.

Project Manager

Field Day
03.2018 - 08.2019
  • Handled all administrative support for licensing, permits, and zoning.
  • Onsite contact for all construction and vendors.
  • Set deadlines, assigned responsibilities, and monitored progress of project.
  • Coordinated with architect and engineers to redesign restaurant space.
  • Organized private restaurant buy outs by working directly with the guests, develop personalized menus, communicate specific service to staff, and develop floor plans.
  • Developed front of house employee training manual that served as reference for new hires.

Education

Bachelor of Arts - Sociology

Flagler College
St. Augustine, FL
12.2014

Skills

  • Microsoft Office Suite (Outlook, Excel, PowerPoint)
  • Project Management Tools (Visio, Salesforce, Onevizion)
  • Event Planning and coordination
  • Travel coordination (domestic/international)
  • Discretion and confidentiality

Timeline

Project Coordinator

Boldyn Networks
10.2024 - Current

Executive Assistant to the COO

Boldyn Networks
03.2022 - 10.2024

Executive Assistant to the CEO

Innovien Solutions
08.2021 - 03.2022

Investment Analyst

Arden Trust Company
07.2020 - 08.2021

Office Manager

Arden Trust Company
08.2019 - 07.2020

Owner Operator

Every Day Market
03.2018 - 08.2019

Project Manager

Field Day
03.2018 - 08.2019

Bachelor of Arts - Sociology

Flagler College
Hanna Houle