Inda Allen
Atlanta
Summary
Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Event planning professional with knack for delivering memorable experiences and managing all aspects of event execution. Proven ability to oversee event logistics, from conceptualization to completion, while maintaining strong focus on teamwork and adaptability. Reliable and results-driven, with strong skills in negotiation and client relations.
Overview
13
13
years of professional experience
Work History
Executive Assistant/Event Coordinator
Delta Air Lines, Inc
07.2021 - Current
- Managed executive schedules, ensuring efficient time allocation and prioritization of high-impact tasks.
- Coordinated travel arrangements, optimizing itineraries to enhance productivity and minimize downtime.
- Developed and maintained comprehensive filing systems for confidential documents, improving information retrieval efficiency.
- Prepared detailed meeting agendas and minutes, facilitating clear communication and follow-up actions among stakeholders.
- Coordinated logistics for events, managing vendor relationships and timelines.
- Developed event budgets, ensuring cost-effective planning and resource allocation.
- Collaborated with cross-functional teams to enhance event experiences and attendee engagement.
- Implemented processes for post-event analysis, improving future planning strategies.
- Supervised setup and breakdown of event spaces, ensuring compliance with safety regulations.
- Mentored junior staff in event management best practices and operational procedures.
- Evaluated feedback from attendees to refine event offerings and improve satisfaction rates.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Facilitated smooth transitions between event segments by creating detailed schedules and providing clear communication to staff and participants.
- Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Managed complex scheduling for Vice President, ensuring optimal use of time and resources.
- Streamlined communication between departments by implementing efficient information-sharing protocols.
- Developed comprehensive travel itineraries, minimizing costs while maximizing productivity during trips.
- Mentored junior administrative staff, fostering skill development and enhancing team performance.
- Safeguarded sensitive company information through strict adherence to confidentiality protocols when handling documents and communications.
Executive Assistant to President
Delta Vacation
11.2019 - 07.2021
- Managed executive schedules, ensuring efficient time allocation and prioritization of tasks.
- Coordinated meetings and travel arrangements, optimizing logistics for senior leadership.
- Developed communication materials, enhancing clarity and professionalism in internal and external correspondence.
- Streamlined office processes, improving document management and workflow efficiency.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Led planning and execution of large-scale corporate events, ensuring seamless operations and client satisfaction.
- Managed vendor relationships, negotiating contracts to optimize event budgets and resources.
- Developed comprehensive event timelines, coordinating logistics to enhance efficiency and workflow.
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Collaborated with cross-functional teams to align event goals with organizational objectives and branding strategies.
Executive Assistant
Kaiser Permanente
01.2013 - 10.2019
- Report to Vice President, Regional General Counsel (9/2015 to PRESENT)
- Reported to Vice President, Regional Compliance Officer & Chief Financial Officer (1/2013 to 9/2015)
- Assists Chief Risk Management Officer on Settlements, arbitration awards, and annuity payment requests
- Maintain calendar, arrange travel and lodging
- Protect confidentiality of all information entering the department
- Assists with standard, committee, and board meeting preparation; designs and creates presentations, reports, communications, and other deliverables
- Prepare accurate notes and meeting minutes for diverse audiences (up to and including the executive team and board committees) using Visio, PowerPoint, Excel, Word, and other relevant software programs
- Accurately tracks all budget expenditures, including but not limited to: monitoring and tracking of questionable budget expenditures expensed to department cost centers; monitoring NPE spending to ensure it stays within budgeted amounts; timely completion and submission of expense reports and invoices, tracking invoices for payment, responsible use of P-Card; and accurate reconciliation of department expenses
- Serves as project lead on various projects e.g., Service of Process; Conflict of Interest Surveys; LM-10 Reporting; Annual Work Plan; Annual Audit Plan; and other projects as assigned
Education
AS - Business Management
Shorter College
Atlanta, GA01.2006
Skills
- Supervision
- Organizational Skills
- Business Skills
- Confidentiality
- Effective Communication
- General Accounting
- Strategic Planning
- Plan Execution
- Interpersonal Skills
- Office Management
- Decision Making
- Project Management
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Planning and organization
- Social media management
- Event marketing
- Event planning
Timeline
Executive Assistant/Event Coordinator
Delta Air Lines, Inc
07.2021 - Current
Executive Assistant to President
Delta Vacation
11.2019 - 07.2021
Executive Assistant
Kaiser Permanente
01.2013 - 10.2019
AS - Business Management
Shorter College