Jennifer Smith

• Provide high-level administrative support to executive leadership, including calendar management, meeting preparation, and travel arrangements.
• Coordinated domestic and international travel, including itineraries, accommodations, and expense reconciliation.
• Manage confidential information with discretion and professionalism.
• Maintained office supplies and inventory for operational efficiency.
• Organized team events to strengthen collaboration and team building.
• Improve administrative processes, increasing efficiency and reduce scheduling conflicts.

• Plan and designate project resources, prepare budgets, monitor progress, and keep clients informed of the progress on a weekly basis until completion of the project.
• UL certified to ensure all lighted signs meet the standards set forth.

• Develop and deliver supply planning and allocation for teams in multiple locations.
• Compile and present material issue and material receiving reports for database and archives while maintaining attention to detail.
• Prepare expense reporting and overtime reporting for submission.
• Maintain accurate and efficient manager calendars to include internal and external meetings.
• Manage ASME III training records for Craft and FNM, and purchase orders in Aconex.
• Responded to catering service requests for the Warehouse group, ensuring achievement of short- and long-term goals.

• Provided consultative sales for clients based on individual needs and desires.
• Maintained clear channels of communication to foster sales growth, cross-and up-selling of services, and cultivate a robust referral pipeline.
• Coordinated schedules for prospective clients.
• Established and maintained CRM.
• Met and exceeded sales goals by fostering enhanced customer service and performance improvement.

Administered all facets of financial operations, including budgeting and accounting for a direct sales company.

• Identified and converted leads while monitoring territory assignment for all direct sales staff.
• Standardized a new invoicing system and internal controls to drive billing efficiencies.
• Administered bi-weekly coaching and development for inbound sales reps, delivering techniques based on growth models.
• Enhanced accuracy of payroll processing and calculations.

• Directed a team of two in responding to estimates and insurance negotiations.
• Monitored 'Eagleviews' to ensure adequate materials and resources.
• Negotiated missing code compliance costs with insurance companies.

• Maintained accountability of government property using the Unit Logistics Level System 4 (ULLS-4).
• Issued, received, stored, and inventoried equipment, weapons, and supplies.
• Conducted cyclic, sensitive-item, and annual inventories with 100% accountability.
• Prepared and processed supply documentation, hand receipts, and shortage annexes.
• Coordinated equipment turn-ins, lateral transfers, and fielding operations.