Katelynn Colfry

I am a source of information to Nuclear Regional Maintenance Department Kings Bay's director and staff on a wide range of subjects and provide information on civilian and military personnel regulations, policies, and procedures in accordance with DoDI 1400.25. I seek out and assemble information on any subject required by NRMD staff, utilizing existing directives, correspondence files, charts and graphs, as well as communicating with a variety of sources within and outside the Shipyard. I provide advice, assistance and recommendations on security program management, information technology, correspondence, civilian and military personnel matters, program administration and management policies and procedures, and associated topics. I have knowledge and understanding of civilian personnel regulations, policies, procedures, and techniques and the ability to solve a variety of personnel and management support problems. I compile information to brief on policies and procedures for events as well as organization goals. I am the custodian of Standard Operating Procedures for NRMD and ensure all SOPs are accurate and current. I update SOPs as necessary and advise staff on interpretation and application. I disseminate updates and changes to guidance for civilian personnel such as physical and cyber security protocols, safety and health information, etc. As the local point of contact for all administrative services, I coordinate personnel management functions such as military and civilian performance management, payroll to include pay, allowances, entitlements, bonuses and awards, passports, retirements, leave, travel requests, SUPDESK training and timekeeping, performance appraisals, issuing of visitor badges, issuing access to the restricted waterfront area and personnel file management. I assist with the onboarding and offboarding process of civilian and military personnel, validating background checks and security clearances, ensuring all required documentation is completed and accurate and delivered to the corresponding codes, as well as submit SAAR-N forms for user accounts, computer access, and network drive accesses. I maintain and provide office services and resources such as telephones, office equipment, supplies, office space, printing, publications, files, forms control, copy machines, mail, and messenger service. I have skill in operating computers and ability to work on secure Local Area Network Computer System, utilizing the software programs in order to prepare extracts, compilations, or summaries on specific inquiries. I am proficient with NSIPS, WEBCENTRAL, BOL, SUPDESK, ATMS, FLTMPS, DISS, JPAS and DTS. I have expert knowledge of current Office Automation commercial software including word processing, calendar, spreadsheet, briefing and e-mail programs, web retrieval of information, and information security procedures and utilize said programs for several reports including gains, losses, tracking the check in process for military personnel, tracking pay issues, access to the local drive and TRF drive, project status, scheduling, and manning for military and civilian personnel. I perform audits as required for various processes/items within the department. I am the Departmental Security Manager and Information Assurance Security Officer for NRMD. I am responsible for executing, administering, and maintaining the personnel and physical security and automation information programs and ensuring the department is operating in accordance with DoDM 5200.01. I am the point of contact for badging of permanent employees, TDY visitors and contractors. I create, modify, and submit visit requests in DISS, as well as verify security clearances and assist with getting short-fused visit requests processed coordinating with Kings Bay base security, Trident Refit Facility security department and SWFLANT. As key custodian, I secure all keys on hand, and maintain logs with location of all keys and issue as needed. I perform annual and semi-annual audits of personnel authorized to NRMD share drive, TRF share drive, and swipe accesses. I submit monthly and annual reports accounting for assigned security containers and open storage confidential spaces. I provide training to the command as required on updated policies, processes, etc. I provide liaison service between civilian and military employees and am the point of contact for all military manpower and administrative issues. I am responsible for conducting and initiating all administrative actions related to the support of military manpower and civilian employees.

I am a source of information to Nuclear Regional Maintenance Department Kings Bay's director and staff on military personnel regulations, policies, and procedures in accordance with DoDI 1400.25. I provide advice, assistance and recommendations on security program management, information technology, correspondence, military personnel matters, program administration and management policies and procedures, and associated topics. I am the assistant custodian of Standard Operating Procedures for NRMD and ensure all SOPs are accurate and current. I update SOPs as necessary and advise staff on interpretation and application. I disseminate updates and changes to guidance for military personnel such as physical and cyber security protocols, safety and health information, etc. I assist with the onboarding and offboarding process of military personnel, ensuring all required documentation is completed and accurate and delivered to the corresponding codes, as well as submit SAAR-N forms for user accounts, computer access, and network drive accesses. I maintain and provide office services and resources such as telephones, office equipment, supplies, office space, printing, publications, files, forms control, copy machines, mail, and messenger service. I have skill in operating computers and ability to work on secure Local Area Network Computer System, utilizing the software programs in order to prepare extracts, compilations, or summaries on specific inquiries. I am proficient with NSIPS, WEBCENTRAL, BOL, SUPDESK, ATMS, FLTMPS, DISS, JPAS and DTS. I have expert knowledge of current Office Automation commercial software including word processing, calendar, spreadsheet, briefing and e-mail programs, web retrieval of information, and information security procedures and utilize said programs for several reports including gains, losses, tracking the check in process for military personnel, tracking pay issues, access to the local drive and TRF drive, project status, scheduling, and manning for military and civilian personnel. I perform annual and semi-annual audits of personnel authorized to NRMD share drive, TRF share drive, and swipe accesses. I generate travel request authorizations, route for approval and funding, create travel authorizations in the Defense Travel System, book all reservations as required, and ensure the authorization and voucher are accurate, complete and in line with the Joint Travel Regulations. I provide liaison service between civilian and military employees and am the point of contact for all military manpower and administrative issues. I am responsible for conducting and initiating all administrative actions related to the support of military manpower. To assist with assignment of personnel to ensure manpower efficiency, I perform organizational and manpower utilization studies, manpower reviews, management control work and internal reviews in support of management.

Provides military pay and personnel record support to 55 tenant commands of Naval Submarine Base Kings Bay, GA in accordance with applicable Standard Operating Procedures through the Transaction Online Processing System(TOPS). Process loss and pay entitlement transactions in the Navy Standard Integrated Personnel System (NSIPS) for personnel transferring from Kings Bay. Monitors and troubleshoots entitlement issues utilizing Master Military Pay Accounts (MMPA) system ensuring that timely feedback ensures the correct entitlement is paid. Provides oversight to other clerks to ensure all requirements were met. Developed tracking tools to measure performance to support increased efficiency and budget forecasting. Served as Point of Contact for IT services including requests for upgrades, troubleshooting and new equipment. Uses interpersonal communication skills effectively with other sections within Personnel Support Detachment and with tenant Commands to function as a liaison for a wide variety of support services. Worked diligently with Command Pass Coordinators ensuring a smooth transition for all transferring members.

Provided a wide variety of office services including ensuring the accuracy of product inventory through the use of MS Office products. Central point of contact for all correspondence including vendors and customers on all matters. Maintained office supplies by monitoring inventory levels, anticipating need, placing and expediting orders, and tracking receipt. Responsible for office equipment: ordered new equipment, scheduled repairs, performed troubleshooting with vendor assistance, and performed preventative maintenance. Performed customer service functions by overseeing receptionist, facilitating communications, updating customers on order status, and confirming orders. Provided advice, assistance, and other customer support services on proper procedures and safety. Ensured efficiency and effectiveness by monitoring, consulting, and processing all incoming and outgoing inventory. Researched policies, procedures and regulations to ensure current and correct information.

Provided office services such as answering telephones, coordinating distribution of all written communications, office equipment maintenance, maintaining supplies, maintaining organization of office space, coordinating printing services, and providing mail service. Performed a variety of other administrative and advisory duties involving day-to-day operations. Re-organized electronic invoice filing system for more efficient retrieval. Developed expertise in Quick Books and paid invoices, issued invoices and provided payroll services. Prepared reports for management to evaluate financial performance. Coordinated office schedule with management officials. Prepared or reviewed letters, reports, and inter-office memoranda. Reviewed correspondence and prioritized by the need for action. Recorded notes for management in meetings and telephone conferences as required. Coordinated on and off-site meetings including setting up computers, displays and teleconference equipment.