Kayla Smart
Ocilla
Summary
- Detail-oriented Data Entry Specialist with 5+ years managing high-volume data, maintaining a 99% accuracy rate while processing complex records. Proficient in Excel, database software, and identifying discrepancies to ensure data integrity and support operational efficiency.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Refuse Materials
01.2020 - 10.2025
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Assisted in preparing reports and presentations, enhancing clarity and effectiveness of communication.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Office Manager
Kelleys All American LLC
03.2014 - 03.2020
- Coordinated team schedules and meetings to optimize resource allocation.
- Oversaw inventory management, tracking supplies to reduce costs and waste.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
- Completed bi-weekly payroll for 17 employees.
Education
High School Diploma -
Rockledge High School
Rockledge, FL05.2006
Skills
- 80WPM with 99% Accuracy
- Efficiently handling high volumes of data and meeting strict deadlines
- Data Input & Processing: Accurately entering customer/account info, invoices, sales records
- Data Verification: Reviewing data for errors, correcting mistakes, ensuring quality control
- Database Management: Creating, updating, and maintaining databases
- Report Generation: Creating spreadsheets and reports from entered data
- Confidentiality: Protecting sensitive information per company policies
- Software: MS Office Suite (Excel formulas, Pivot Tables), Google Sheets, more
- Accuracy & Detail: Error Identification, Quality Control, Proofreading
- Efficiency: Time Management, Organization, Multitasking, Self-Motivation
- Work Habits: Reliability, Diligence, Ability to Work Independently, Confidentiality
- Communication: Written & Verbal, Customer Service
Timeline
Administrative Assistant
Refuse Materials
01.2020 - 10.2025
Office Manager
Kelleys All American LLC
03.2014 - 03.2020
High School Diploma -
Rockledge High School