Kiela Stevens

Key Responsibilities

• Process and reconcile Accounts Payable (AP) and Accounts Receivable (AR) transactions, ensuring accuracy, timeliness, and compliance with firm procedures.
• Manage invoice intake, coding, approvals, and vendor payments while maintaining detailed records for audit readiness.
• Monitor outstanding receivables, generate statements, and support collections and client billing as needed.
• Assist with financial reporting, monthly reconciliations, and documentation for the accounting department.
• Handle confidential client and financial information with discretion and professionalism.
• Provide administrative support to attorneys and staff, including scheduling, document management, and internal communication.

Key Responsibilities

• Processed multi-state and international payroll (GA, FL, CA, TX, UK) for 500+ employees using ADP RUN, Sage Intacct, Paycom, Paylocity, Paycor, and QuickBooks
• Oversaw ACH payments, garnishments, benefit deductions, and payroll tax compliance
• Handled union and nonunion, salary/hourly payroll (SAG-AFTRA, IATSE, DGA) and ensured regulatory accuracy
• Reviewed and approved vendor invoices and purchase orders for payment processing
• Managed internal billing, reconciliations, and expense reports in Excel
• Responded to payroll and billing inquiries; ensured confidentiality of employee records
• Led a team of 2–3 payroll assistants; trained new hires and oversaw onboarding
• Collaborated with cross-functional teams and executives to ensure timely financial processing

Key Responsibilities

• Supported payroll processing and admin functions for high-volume productions
• Collected, organized, and filed onboarding forms, timecards, and benefits documentation
• Managed executive calendars, booked travel, and coordinated meeting logistics
• Prepared vendor invoices and tracked accounts payable against production budgets
• Maintained digital records for contracts, payments, and HR documents
• Assisted with internal communications, reporting, and crew scheduling
• Upheld confidentiality and accuracy in all payroll and administrative tasks