Kym Gilliard
Rex
Summary
Seasoned collaborator experienced in meeting needs, improving processes and exceeding requirements in team environments. Diligent worker with strong communication and task prioritization skills.
Overview
17
17
years of professional experience
Work History
Bookkeeper/Secretary
Atlanta Public Schools
01.2021 - Current
- Prepare and make bank deposits
- Maintain the schedules of 69 staff members
- Enter All Payroll for school staff in Kronos / UKG Ready
- Enter all trips and fund raiser in the county database
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Enter requisitions and maintain receiving orders in Lawson
- Maintain various reports i.e. Open Po's, GL298, Staff Attendance
- Maintain school budget
- Registrar (enrollments, withdrawals)
- Order, stock, and distribute office supplies
- Arrange, input, and approve travel and itineraries
- Organize the details of special events
- Back up for the front office.
- Maintained and processed invoices, deposits, and money logs.
Administrative Clerk
HVAC
- Enter all payroll / Manage all payroll time in Kronos
- Enter and process all invoices
- Maintain all vendors and sub-contractors
- Prep and prepare all bids to various RFP’s
- Generate, proof, and edit letters, manuals, and reports
- Schedule meeting and conferences
- Plan and coordinate corporate luncheons and off-site meetings
- Open and distribute all in/out going mail
- Organize the details for special events.
Administrative Assistant / Bookkeeper
Apollo Primm Atlanta Inc.
01.2018 - 01.2021
- Enter all payroll for staff in GA
- Manage all payroll time in Plexxis
- Enter and process all invoices in Quick Books / Plexxis
- Maintain all accounts payables and receivable’s
- Enter purchase orders into Quick Books
- Set up all new customers
- Maintain all vendors and sub-contractors
- Make sure all vendors insurance certificates are current
- Prep and prepare all bids to various RFP’s
- Generate, proof, and edit letters, manuals, and reports
- Schedule meeting and conferences
- Plan and coordinate corporate luncheons and off-site meetings
- Open and distribute all in/out going mail
- Order, stock, and distribute office supplies
- Arrange, input, and approve travel and itineraries’
- Organize the details for special events.
Executive Administrative Assistant CEO/President
CFS Construction
01.2016 - 01.2018
- Maintain the CEO/President daily schedule
- Enter all payroll for staff in GA and TN
- Manage all time in T-Sheets program
- Enter and process all invoices in Quick Books
- Maintain all accounts payables and receivable’s
- Enter purchase orders into Quick Books
- Maintain badging to Airport
- Set up all new customers
- Maintain all vendors and sub-contractors
- Make sure all vendors insurance certificates are current
- Prep and prepare all bids to various RFP’s
- Generate, proof, and edit letters, manuals, and reports
- Schedule meeting and conferences
- Plan and coordinate corporate luncheons and off-site meetings
- Open and distribute all in/out going mail
- Order, stock, and distribute office supplies
- Arrange, input, and approve travel and itineraries’
- Organize the details for special events
- Backup for the front office.
Shipping Coordinator/Accounting Clerk
Buy Rite Beauty
01.2015 - 01.2016
- Daily customer service status call and emails
- Handle all customer-related issues (status of orders, incomplete orders etc.)
- Update tracking log for all employees to review
- Maintain a daily shipping summary spread sheet with the Customer’s, and Carriers information
- Provide all customers there tracking information both by email and phone call
- Process all shipping orders daily (LTL Freight, Amazon, and FedEx)
- Matching invoices to proper customer orders
- Enter all data to process shipments daily
- Receive all invoices for shipments
- Verify and process all invoices for payment
- Dispute all invalid invoices
- Order and stock, office supplies
- Arrange, input, and approve travel and itineraries
- Organize the details of special events
- Back up for the front desk receptionist.
Bookkeeper/Secretary II
Clayton County Public Schools
01.2010 - 01.2014
- Prepare and make bank deposits daily
- Maintain the schedules of 89 staff members
- Enter All Payroll for school staff in AS400
- Enter all trips and fund raiser in the county database
- Accounts Payable and receivable for school
- Reconcile Monthly Books
- Enter Subs for teachers and staff
- Order, stock, and distribute office supplies
- Arrange, input, and approve travel and itineraries
- Organize the details of special events
- Back up for the front office.
Administrative Assistant II
Clayton County Public Schools
01.2008 - 01.2010
- Maintain schedules for 3 department coordinators
- Plan and coordinate corporate luncheons and develop presentations for related on – and offsite meetings
- Enter purchase orders into AS400
- Order, stock, and distribute office supplies
- Enter all Payroll and Lump Sum Payments into AS400
- Maintain and reconcile budgets
- Generate, proof, and edit letters, manuals, and reports
- Reconcile P-Cards/T-Cards
- Schedule meetings and conferences
- Arrange, input, and approve travel and itineraries
- Organize the details of special events (County Spelling Bee, Hear Our Voices, Fair Bear, Young Georgia Arthurs, and The Shakespeare Festival).
Education
Office Administrative Program -
Clayton State College & University
Atlanta, GA01.1996
Skills
- Telephone Skills
- Notary
- Microsoft Office 365
- QuickBooks / Plexxis / AS400
- SABO
- Infinite Campus
- Lawson / Kronos / UKG Ready
- Maintaining confidentiality
- Office Procedures
- Operate all Office Equipment
- Accounting
- 10-Key by Touch
- Dispatch Software
- Clerical Support
- Verbal and written communication
- Database entry
- Billing and Invoicing
- Customer follow-up
Timeline
Bookkeeper/Secretary
Atlanta Public Schools
01.2021 - Current
Administrative Assistant / Bookkeeper
Apollo Primm Atlanta Inc.
01.2018 - 01.2021
Executive Administrative Assistant CEO/President
CFS Construction
01.2016 - 01.2018
Shipping Coordinator/Accounting Clerk
Buy Rite Beauty
01.2015 - 01.2016
Bookkeeper/Secretary II
Clayton County Public Schools
01.2010 - 01.2014
Administrative Assistant II
Clayton County Public Schools
01.2008 - 01.2010
Administrative Clerk
HVAC
Office Administrative Program -
Clayton State College & University
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