Marsha L. Johnson
Ellenwood
Summary
Highly skilled and dedicated Senior Executive Assistant with more than 20 years of experience supporting senior level executives. Proven track record of providing exceptional administrative support, managing complex calendars, and coordinating high-level meetings and events. Excellent communication and organizational skills, with a strong attention to detail and the ability to handle confidential information with utmost discretion.
Overview
19
19
years of professional experience
Work History
Sr. Executive Assistant, Manages Div. Directors Calendar, Organize/Coordinates Travel
Centers for Disease Control & Prevention (CDC) Division of Readiness & Response Science
Atlanta, GA
06.2024 - 04.2025
- Provided administrative support to the Division Director and senior leadership staff, managing calendars and coordinating all meetings.
- Served as subject matter expert in managing daily operations of an emergency response area which required competing deadlines while providing information internally and externally.
- Processed Domestic and International travel arrangements and expense reports.
- Prepared and scheduled senior leadership meetings along with meeting agendas and prepared meeting minutes.
- Prepared and edited correspondence, reports, presentations, and other documents, ensuring accuracy.
- Provided support through typing, proofreading, managing correspondence, and maintaining employee personal records using Microsoft Excel.
- Primary POC between executives and internal/external stakeholders, demonstrating strong communication and relationship building.
- Managed confidential and sensitive information with highest level of integrity and professionalism
- Coordinated and managed logistics for conferences, corporate events, including catering and accommodations.
- Processed credit card payments for training, conference registration fee, tuition costs for classes, office supplies and scientific publications.
- Goldbelt Professional Services, LLC
Sr. Executive Assistant, Managed Director and Senior Staff Calendar, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC) National Center for Immunization & Respiratory Diseases, Office of the Director
Atlanta, GA
10.2020 - 06.2024
- Served as a subject matter expert and POC for issuances, guidelines, and policies in the Office of the Director (OD) in NCIRD.
- Analyzed/Evaluated management practices and administrative operations for the Health Equity Science (HE) team, the Office of Global Health, Preparedness, and Response (OGHPR) team, and the Pandemic Preparedness Unit (PPCU) in Office of the Director in NCIRD.
- Provided ongoing administrative support to senior executives, driving organizational success through the management of daily operations and special projects in the NCIRD/OD office.
- Provided executive administrative support to the Division of Bacterial Diseases (DBD) in NCIRD.
- Handled incoming and outgoing correspondence, prioritizing and responding to emails, phone calls in a timely manner.
- Processed Domestic/International travel and training requests for all staff.
- Processed Time and Attendance, to include troubleshooting complex leave situations.
- Interfaced with and provide daily support for 50+ staffing levels supporting FTEs/ NON-FTE’s, i.e., contractors, guest researchers, ORISE fellows, PMF fellows, PHPS fellows, SWEP students, volunteers, and work study students.
- Maintained spreadsheets and management tracking tools in the evaluating budget restraints.
- Developed and implemented Standard Operating Procedures (SOP) for admin team to enhance productivity and efficiency and teamwork.
- Established a rapport and effectively communicated with internal and external stakeholders to provide administrative support and proactively work towards resolutions.
- Responsible for on-boarding and out-processing all employee packages for FTE’s/Non-FTE’s, i.e., contractors, guest researchers, ORISE fellows, PMF fellows, PHPS fellows, SWEP students, volunteers, and work study students.
- Received and reviewed required documents (i.e., applications, transcripts) to determine student eligibility for open position with CDC fellowship programs.
- Organized and scheduled new hire orientation sessions for all new fellow’s recruitment events.
- Scheduled interviews, and weekly 1:1 meetings for leadership with potential and/or qualified students from the Morehouse School of Medicine for CDC fellowship program.
- Processed annual stipend (salary) increases for all program fellows as recommended by leadership.
- Prepared CDC smartcard ID requests along with CDC building access forms.
- Processed Cash and Time Off Awards for leadership and division staff.
- Processed credit card payments for training, conference registration fees, tuition costs for classes and scientific publications.
- Eagle Global Scientific, LLC
- Coordinated executive communications and agendas for Director, optimizing time management and workflow efficiency.
- Managed complex travel arrangements and itineraries, ensuring seamless logistics for domestic and international trips.
- Developed and maintained comprehensive filing systems, enhancing document retrieval and organizational effectiveness.
- Implemented electronic tracking systems for project status updates, increasing transparency and accountability within the team.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for [Number] executives.
Program Analyst III, Client Services, Administrative Support, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC), NCIRD, Influenza Division
Atlanta, GA
01.2014 - 10.2020
- Analyzed and evaluated management practices and administrative operations of the Epidemiology and Prevention Branch in the Influenza Division.
- Processed Domestic and International Travel for 70 + FTE Non- FTE’s staff employees.
- Developed standard operating procedures for Branch administrative and management requirements.
- Processed Time and Attendance for 70+ Branch staff.
- Processed various personnel actions, to include Title 5, Title 42, Title 38 and Schedule A.
- Processed credit card payments for training, conference registration fees, tuition costs for classes and scientific publications.
- Processed wireless payments for 3rd party vendors totaling $1.8 million annually in accounts receivables.
- Prepared and distributed (Flu After-Hours On-call Calendar) to Emergency Response unit and Epidemiology staff.
- Communicated internal policies and procedures and critical information related to COVID from the senior leadership.
- Eagle Global Scientific, LLC
- Developed and maintained databases for tracking influenza surveillance and vaccination efforts.
- Collaborated with cross-functional teams to enhance program effectiveness and operational efficiency.
Program Assistant II, Client Services, Administrative Support, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC), OSTLTS, Public Health Performance Improvement Division
Atlanta, GA
03.2006 - 01.2014
- Provided administrative support for Branch
- Managed Branch Chief’s calendar in Outlook
- Processed Domestic and International Travel for 50+ FTE Non- FTE’s
- Processed payment reimbursement travel vouchers for branch staff
- Processed Time and Attendance for 40+ Branch staff.
- Processed credit card payments for training, conference registration fees, tuition classes and scientific publications.
- Order office supplies, equipment and computer software for all staff.
- AXIOM Corporation
- Coordinated cross-functional teams to enhance public health initiatives and improve operational efficiency.
- Streamlined communication channels between departments, enhancing collaboration on program development and execution.
- Managed budgets and resource allocation for various projects, ensuring alignment with organizational priorities.
Education
Bachelor of Science - Organizational Communications & Business Marketing
Eastern Michigan University
Ypsilanti, MITimeline
Sr. Executive Assistant, Manages Div. Directors Calendar, Organize/Coordinates Travel
Centers for Disease Control & Prevention (CDC) Division of Readiness & Response Science
06.2024 - 04.2025
Sr. Executive Assistant, Managed Director and Senior Staff Calendar, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC) National Center for Immunization & Respiratory Diseases, Office of the Director
10.2020 - 06.2024
Program Analyst III, Client Services, Administrative Support, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC), NCIRD, Influenza Division
01.2014 - 10.2020
Program Assistant II, Client Services, Administrative Support, Organized/Processed Travel
Centers for Disease Control & Prevention (CDC), OSTLTS, Public Health Performance Improvement Division
03.2006 - 01.2014
Bachelor of Science - Organizational Communications & Business Marketing
Eastern Michigan University