Monica Webb
Augusta
Summary
Dynamic Accounts Payable Coordinator with a proven track record at Club Car, excelling in invoice processing and vendor management. Skilled in payroll processing and accounts reconciliation, I thrive in fast-paced environments, ensuring timely payments and fostering strong vendor relationships. Proficient in Microsoft applications, I bring enthusiasm and a commitment to excellence in all financial operations.
Overview
19
19
years of professional experience
Work History
Accounts Payable Coordinator
Club Car
Evans
03.2022 - Current
- The Accounts Payable Coordinator is responsible for review and processing of invoices in Mapics (AS400) via three way match to ensure timely and accurate payments to Club Car Vendors.
- Review and process invoices in Mapics XA via three way match on a timely basis to ensure payments are processed when due.
- Enter and route invoices for approval that do not require a three way match in Intellichief Document Management System.
- Post batch entries.
- Respond to internal and external customer inquiries for discrepancies and resolve in a timely manner to avoid payment delays.
- Institute and complete payments by check and ACH to vendors in US Dollars, foreign currency and wire payments as needed.
- Verify vendor information including W-9 for account setups.
- Review aged purchase orders for closure per company policy.
- Perform month end close process, prepare AP Accruals, post procurement card expenses and accruals.
Payroll Administrator/Accounts Payable/Accounts Receivable Clerk
Taylor Hyundai
Augusta
04.2018 - 02.2022
- Accounts payable - Reconciles processed work by verifying entries and comparing system reports to balances. Maintains accounting ledgers by verifying and posting account transactions within Reynolds & Reynolds software. Verifies vendor accounts by reconciling monthly statements and related transactions.
- Accounts Receivables - Posts customer payments by recording cash, checks, and credit card transactions. Posts revenues by verifying and entering transactions within company software Reynolds & Reynolds.
- Payroll - Process 1099 employees' payroll, which includes weekly payroll, bi-weekly payroll for managers and EOM bonus payroll.
- Deposits
- Floorplan management
- EOM reporting
Engineering Project Administration
Advanced Technology Group, LLC
Evans
05.2017 - 01.2018
- Accounts receivable/billing
- Coordinated internal resources and third parties/vendors.
- Ensured that all project materials are delivered on time and within scope.
- Tracked and analyzed projects' performance, expenditures, procurement.
- Updated and maintained Engineering Department payroll using time and attendance system.
- Administrative support for Director of Operations.
- Implemented and managed a fuel card program for all company vehicles.
Service Clerk
Tractor & Equipment Company
Augusta
10.2015 - 04.2017
- Accounts receivable - billing and collecting.
- Recorded payroll: hourly employees.
- Maintained fleet records on inventory levels, preventive maintenance schedules, and maintenance.
- Managed procurement process, including ordering, receiving, and payment.
- Prepared truck purchase orders for management approval, and assignment of general ledger codes.
- Conducted thorough reviews of purchase orders to guarantee accurate payments.
- Initiated and processed customer work orders.
- Adhered to safety policies and procedures to ensure compliance.
- Supply Management
Office Manager
Auto Sales & Rentals
Augusta
04.2013 - 04.2015
- Main software QuickBooks for accounting management
- Responsible for payroll: hourly and salaried employees - payroll taxes - garnishments and other deductions.
- Filed monthly installments of federal and state payroll tax, rental excise tax.
- Accounts receivable
- Accounts payable
- Inventory Management - Input new inventory, wholesale inventory.
- Bank reconciliations - Credit card reconciliations
- Customer Service
Buyer
The Haskins Company
Augusta
03.2006 - 07.2012
- Supervised inventory valued at $200,000 within warehouse operations.
- Analyzed and monitor sales records, trends, and economic conditions..
- Supervised freight processes, optimizing both incoming and outgoing shipments.
- Managed accounts payable to ensure timely processing of payments.
- Negotiated prices, discount terms and transportation arrangements for merchandise.
- Interviewed and work closely with vendors to obtain and develop desired products that maintain cost.
- Authorized payment of invoices or return of merchandise.
- Compared vendor costs and evaluate the quality and suitability of goods, materials and equipment.
Education
BBA - Accounting and Finance
University of Arizona
Yuma01.1986
Skills
- Accounts Payable
- Payroll Processing
- Office Management
- Procurement
- Team Training
- Invoice processing
- Vendor management
- Accounts reconciliation
- Payment scheduling
- Confidentiality
- Statement reconciliation
- Proficient in Microsoft applications
References
References available upon request.
Timeline
Accounts Payable Coordinator
Club Car
03.2022 - Current
Payroll Administrator/Accounts Payable/Accounts Receivable Clerk
Taylor Hyundai
04.2018 - 02.2022
Engineering Project Administration
Advanced Technology Group, LLC
05.2017 - 01.2018
Service Clerk
Tractor & Equipment Company
10.2015 - 04.2017
Office Manager
Auto Sales & Rentals
04.2013 - 04.2015
Buyer
The Haskins Company
03.2006 - 07.2012
BBA - Accounting and Finance
University of Arizona
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