Shirley Hill

• Processed accounts payable and receivable transactions efficiently.
• Handle Parts & Service cash, checks, and credit cards deposits. Posted & balance to GL.
• Deposit & posted FI cash, checks & credit cards.
• Post Sublet invoices and balance GL daily.
• Remotely deposit checks daily.
• Posted & balance Visa card transactions for dealership.
• Weekly uploaded warranty payment to GL.

Previous duties

• Print F&I ACH, and wire payments from the bank. Pull the bank-related payment documents from Route One and post them in the system.
• Pull paid deal jackets.
• Print a clear checks report from the bank, and cancel it in the system.
• Pay the floor plan to the bank, and post it in the system.
• Post-SET warranty payment.
• Cancel aftermarket warranties in JMA and/or TWS.
• Post cancellations in the system.
• Reconcile GLs for F&I, cancellations, and warranties.
• Post Service payment plan and stand-alone payments for warranties.
• Perform journal entries as needed.
• 
  

• Manage & counsel staff on policies and procedures.
• Oversee office staff to ensure daily duties are completed and office is properly staff.
• Approve AR inter-company reconciliation, customer credit reimbursements, journal entries, managers time off schedule.
• Compile AR reporting of 80+ stores to send to corporate accounting office.
• Assist entire staff with any reconciling issues given instructions on next steps.
• Review staff's monthly duties to ensure guide lines are follow.
• Met monthly with manager and collector to discuss AR report of past due billing and next step options.
• Prepare potential COD list for managers & met to discuss status before finalizing.
• Worked with dealership fixed operation managers, accounting managers and controllers.
• Handle disputes as needed.
• Handle after hour scheduling.
• Assist credit director in new acquisition, workflow of office, audit request, corporate reporting, office meeting scheduling.
• Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
• Interview, hired and trained new employees.
• Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
• Carried out day-to-day duties accurately and efficiently

• Manage 20+ stores accounts receivable daily operations & processes of credit, cash applications and collections.
• Make credit decisions on credit overrides and credit applications.
• Review AR schedules monthly for aging, posting and billing issues.
• Met with collector to discuss AR report and next step options.
• Daily bank reconciliations of ACH payments belonging to AR department & distributing to be posted.
• Daily open, log and distribute checks to be posted.
• Review credit balance accounts to be reimbursed.
• Prepared journals entries.
• Prepared monthly COD list, AR report and AR reserves.
• Interviewed, hired and train new employees.
• Approve employees time and time off.
• Worked with other managers on handling office needs, scheduling cash app meeting.
• Monthly reviewed customer list, customers over credit limit and all duties for month end were complete.
• Worked with dealership fixed operation managers, accounting managers and controllers.
• Handle customer disputes as needed.

• 300 Daily gas reports of gasoline usage sent to corporate office to be entered into company's computer system.
• Assist with 200 monthly commission checks.
• 200 Fuel delivery BOL's were data entry to receiving store.
• Performed 500 monthly Accounts Payable invoices sent for approval to be processed for payment.
• Checks were printed and attached to invoice copies to be signed by supervisor.
• Copy sign checks attached to invoice copies and filed.

• 5M+ Monthly receivables
• Starting role: Cash APP

> Reconcile daily deposits.

> Compile deposit for bank.

> Posted deposit into ADP system.

> Posted EOM journal entries.

> Process credit applications by calling DNB and/or calling credit references. Once approved set up new account in ADP system. Contacted customer with approved account information.

> File parts and service charge account invoices.

> Pulled & copied 60+ days past due invoices to be sent with statements.

> Ran monthly AR statements, folded and mailed.

>Contacted monthly COD customers for 3 stores.

> Received 3 store parts and service departments credit override information for credit manager, once approved processed override in ADP system, contacted department with approval information. If not approved contacted customer asking for payment information.

• Next role: Collector

> Collection for 3 stores

> Wrote journal entries

> Pulled & copied 60+ days past due invoices to be sent with statements.

> Monthly meeting with credit manager to discuss next step options.

> Assist cash app employee with reconciling or posting issues and credit application issues.

> Assist with processing monthly statements.

> Contacted monthly COD customers for 3 stores.

> Received from parts and service departments credit override information for credit manager, once approved processed override in ADP system, contacted department with approval information. If not approved contacted customer asking for payment information.

• Last role: Assistant Manager

> Monitored cash intake and deposit records, increasing accuracy and reducing discrepancies.

> Assist team with problem solving resolutions and next step efforts.

> Approve weekly time and time off assuring daily coverage of assignments and service demands were met.

> Overseen office staff with needs that made occurred.

> Prepared monthly COD list for 15 stores.

> Approved credit overrides.

> Reconciled and posted credit card fees on 15 stores for payments on parts and service charge accounts.

> Prepared inter-company transfers and made ACH payments in bank and posted to individual store in ADP.

> Review schedules for 15 stores and prepared necessary journal entries.

> Approved journal entries written by staff.

> Assist credit manager with workflow processes, daily productivity and implement modifications to improve overall performance of personnel and to make office run more efficiently. Assisted also with consolidating remaining dealerships into credit department.

• Assisted in organizing and overseeing assignments to drive operational excellence