STEPHANIE LOVELESS
Jackson
Summary
Professional with strong background in finance management, specializing in accounts payable processes. Demonstrates high level of accuracy, efficiency, and problem-solving skills in managing vendor relationships and ensuring timely payments.
Overview
20
20
years of professional experience
Work History
Accounts Payable Manager
Brent Holdings, LLC
03.2024 - Current
- Managed accurate and timely processing of over 500 invoices per month.
- Improved vendor relationships through timely payments and clear communication of company policies.
- Developed reports for senior management to outline expenditures, vendor spend and forecasting.
- Optimized cash flow management by strategically scheduling payments.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Reviewed monthly expense reports for accuracy, identifying opportunities for cost savings and efficiencies.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
Operations Specialist/ AP
Henry County Parks & Recreation
10.2023 - 03.2024
- Accounts Payable
- Resolved discrepancies between purchase orders and invoices.
- Performed bookkeeping and accounting consulting services.
- Reconciled computer reports with manually maintained ledgers.
- Reviewed invoices for accuracy and completeness prior to processing payments.
- Verified coding of invoices to ensure proper general ledger posting.
- Compiled current budget data from estimated revenues, expenses and prior budgets.
- Communicated regularly with vendors via phone, email, or mail regarding invoice inquiries or payment requests.
- Reviewed legal documents such as purchase agreements, leases, contracts.
- Maintained appropriate inventory of supplies, equipment and products.
- Determined and tracked budget expenses with accuracy and transparency.
- Maintained accurate records of purchased items, pricing and delivery dates.
Credit Manager
Cabinet Distribution Group
07.2018 - 06.2022
- A/R & A/P
- Generated, mailed and monitored invoices.
- Processed new customer forms to set up accounts in system.
- Monitored unapplied cash balances and identified potential write-offs or bad debt expense accruals.
- Received and recorded cash, checks and transfers.
- Created reports on Accounts Receivable performance for management review.
- Bank deposits and bank statement reconciliation.
- Preparing and sending monthly statements to customers.
- Monthly Sales & Use Tax
- Approving and processing new builders/customers for credit
- Generated reports for internal management review and analysis.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reconciled discrepancies between customer payments and invoices due.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Prepared and updated vendor files, tax documents and insurance information.
- Assisted with month-end closing activities as needed.
Billing Specialist
Central GA EMC
04.2008 - 06.2018
- Reviewed and processed billing date prior to billing.
- Scheduled bills for printing by bill and due date.
- Established and maintained bank and credit card drafts.
- Created and administered prepaid metering accounts.
- Billed ancillary services.
- Processed night depository payments.
- Established, scheduled and maintained demand accounts. Analyzed reports to identify missing or inaccurate meter readings.
- Collections.
- Adjustments.
- Maintained monthly calendars.
- Assisted builders with creations of service orders, work orders and work management.
- Created a variety of service orders.
- Processed online requests.
- Trained new employees.
- Analyzed and processed all service orders.
- Analyzed monthly reports.
- Assisted walk-In customers.
- Assisted customers via online chat.
Office Manager
Triple T Contractors
12.2004 - 04.2008
- A/P & A/R.
- Coded and entered daily invoices with in-house accounting software.
- Ensured compliance with applicable laws regarding employment practices.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Administered payroll and maintained proper documentation of employee personnel.
- Managed office inventory and placed new supply orders.
- Processed payroll accurately ensuring all employees were paid on time.
- Maintained accounts payable files and records in an organized manner.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Prepared and updated vendor files, tax documents and insurance information.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Assisted with month-end closing activities as needed.
- Received and recorded cash, checks and transfers.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reconciled vendor statements, investigated and resolved discrepancies
Education
Bachelor of Science - Management
University of Phoenix
Tempe, AZ02-2025
Associate of Science - Management
Southern Crescent Technical College
Griffin, GA05-2017
High School Diploma -
Stockbridge High School
05-2001
Skills
- Sage
- QuickBooks
- Tyler
- SAP
- ADP
- SEDC
- Landis & Gear
- Notary Public
- SEDC
- Microsoft Office Suite (Word, Excel, Powerpoint)
- Google Docs
Timeline
Accounts Payable Manager
Brent Holdings, LLC
03.2024 - Current
Operations Specialist/ AP
Henry County Parks & Recreation
10.2023 - 03.2024
Credit Manager
Cabinet Distribution Group
07.2018 - 06.2022
Billing Specialist
Central GA EMC
04.2008 - 06.2018
Office Manager
Triple T Contractors
12.2004 - 04.2008
Bachelor of Science - Management
University of Phoenix
Associate of Science - Management
Southern Crescent Technical College
High School Diploma -
Stockbridge High School
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