Stephanie Smith
Columbus
Summary
Detail-oriented Administrative Assistant with over 10 years of experience providing comprehensive administrative support, including meeting coordination, expense reporting, and event planning. Expertise in utilizing Google Suite and Zoom to optimize calendar management, prepare essential materials, track action items, and maintain professional documentation standards. Proven ability to foster effective cross-functional relationships that enhance workflow efficiency while supporting expanding leadership responsibilities through reliable and meticulous administrative operations. Committed to driving organizational success by delivering high-quality support tailored to dynamic business needs.
Overview
10
10
years of professional experience
Work History
Clinical Navigator
Covenant Care
01.2025 - 05.2025
- Coordinated communication between patients, families, and healthcare providers.
- Assisted patients in navigating healthcare services and resources effectively.
- Coordinated care strategies and streamlined communication, improving health outcomes.
- Collaborated with multidisciplinary teams, creating personalized care plans.
- Fostered patient relationships, prioritizing needs and satisfaction Analyzed patient data, identifying trends for targeted interventions
Administrative Assistant
HCA Healthcare Inc.
12.2023 - 05.2024
- Managed daily scheduling and calendar coordination for executive leadership.
- Assisted in preparing reports and presentations for team meetings.
- Maintained filing systems, ensuring accurate documentation and retrieval of records.
- Provided administrative support to project teams, facilitating communication and task completion.
- Coordinated travel arrangements and itineraries for staff attending conferences.
- Assisted in onboarding new employees by preparing orientation materials and schedules.
Office Operations Assistant
Ascension Sacred Heart
09.2020 - 08.2023
- Managed executive schedules, coordinated meetings, and resolved conflicts efficiently.
- Recorded board meeting minutes and maintained official documentation.
- Assisted in processing incoming and outgoing communications, improving response times.
- Managed inventory of office supplies, streamlining reordering processes to prevent shortages.
- Led administrative staff, oversaw payroll, and contributed to performance management.
- Coordinated travel, expense reports, and event planning for executives.
- Collaborated with leadership and cross-functional teams to streamline administrative operations.
Medical Staff Coordinator
Baptist Healthcare
07.2015 - 08.2020
- Coordinated surgeries, verified insurance, and managed pre-certifications for efficient scheduling.
- Communicated with insurance firms, confirming patient coverage and resolving discrepancies.
- Reviewed patient information, ensuring accuracy in insurance, demographics, and health history.
- Streamlined coordination processes, improving scheduling accuracy and patient satisfaction.
- Implemented inventory management system, optimizing office supply levels and supporting operations.
Education
Bachelor of Science - Business Management
Pensacola State College
Pensacola, FL05-2027
Skills
- Executive Support
- Meeting Coordination
- Travel Coordination
- Expense Reporting
- Event Planning
- Google Suite
- Zoom Management
- Document Preparation
- Calendar Management
- Attention To Detail
- Organization
- Time Management
Timeline
Clinical Navigator
Covenant Care
01.2025 - 05.2025
Administrative Assistant
HCA Healthcare Inc.
12.2023 - 05.2024
Office Operations Assistant
Ascension Sacred Heart
09.2020 - 08.2023
Medical Staff Coordinator
Baptist Healthcare
07.2015 - 08.2020
Bachelor of Science - Business Management
Pensacola State College